Leave Management

The Leave Management module handles everything related to employee time off — from configuring leave types and policies to processing leave requests and tracking balances.

Features

Leave Dashboard

The Leave & Attendance page provides an overview of:

• Total leave requests (pending, approved, rejected)
• Leave balance summary per employee
• Upcoming holidays
• Working-on-holiday requests

Leave Types

Configure the types of leave available in your organization:

• Annual Leave — Standard paid time off
• Sick Leave — Medical leave
• Casual Leave — Short notice leave
• Maternity/Paternity Leave — Extended leave for new parents
• Leave Without Pay — Unpaid leave
• Custom Types — Create any leave type specific to your organization

Each leave type has:

• Name and description
• Maximum days per year
• Whether it’s paid or unpaid (Leave Without Pay flag)

Leave Policies

Policies define the rules for leave allocation:

• Which leave types are included
• Allocation amounts per policy
• Carry-forward rules
• Pro-rata allocation for mid-year joiners

Leave Periods

Define your organization’s leave year:

• Start and end dates (e.g., Jan 1 — Dec 31 or Apr 1 — Mar 31)
• Allocations are tied to leave periods

Leave Allocation

Assign leave balances to employees:

• Bulk allocation by department or individually
• Manual adjustments for special cases
• Track allocated vs used vs remaining

Leave Requests

Submitting a Request

Employees can apply for leave by:

1. Navigating to My Leave (employee view) or Leave Management (admin view)
2. Clicking Apply for Leave
3. Selecting leave type, date range, and reason
4. Submitting for approval

Approval Workflow

• Leave requests go to the employee’s manager or HR admin
• Managers/admins can approve or reject with comments
• Notifications are sent for status changes
• Pending approvals appear on the dashboard

Leave Balance

• Employees can check their remaining balance per leave type
• Balances update automatically when leave is approved
• Balance tracking accounts for allocations, used, and pending

Leave Encashment

Employees can request to encash unused leave balances:

• Submit encashment requests for eligible leave types
• HR reviews and approves encashment
• Amount calculated based on salary components

Block List

Admins can define leave block periods where leave cannot be taken:

• Useful for peak business periods
• Applies to specific leave types or all types
• Employees see blocked periods when applying

Holidays

Manage your organization’s holiday calendar:

• Add public holidays and company-specific days off
• Holidays are reflected in attendance and leave calculations
• Configure holiday lists per branch if needed